Effective Date: 1st August 2020
Please note that this Policy only covers the AstrisRO game server, website, and forum (hereinafter referred to as “the Services”). This Policy does not apply to any third parties, such as Discord, PayPal, Facebook, and Instagram, even when you use them to make payments to us or to interact with the AstrisRO staff or community.
In order to make use of the Services, you will need to provide us with your valid e-mail address and create a username, which will be used by us to verify your account and to send you important game related information, such as updates to this Policy and to the Terms of Service.
You understand and agree that our access to your e-mail address and creation of a username is necessary for the provision of the Services and that as long as you keep an account with us, we will continue to store your e-mail address and username.
When you connect to the Services, we automatically store a connection log of your access, which includes your IP address and your hardware ID. This data may be used by us to keep your account secure and investigate any activity that may violate our Terms of Service, as well as to fulfil legal requirements in certain countries. You understand and agree that our storage of your connection logs is necessary to fulfil our legitimate interest of maintaining a safe and enjoyable game environment.
When you use certain functions and/or functionalities of the Services, such as sending messages or creating a character, we will store the information that you type. This data may be used by us to provide the Services and investigate any activity that may violate our Terms of Service.
You agree to not include any personal information in your messages, character names, usernames, or display names while using the Services. You understand that in view of the volume of information sent through to the Services every day, it is impossible for us to monitor it for personal information which may have been sent by you in violation of this Policy, and if you do so, you shall be deemed to have given consent to our storage of such information.
You understand and agree that our storage of the information you send is necessary for the provision of the Services and in light of our legitimate interest of maintaining a safe and enjoyable game environment.
The collected information will be stored securely on our hosting provider, Digital Ocean in Singapore, though we may opt to change our hosting provider at any time. By using the Services, you agree to the storage of your information in Singapore.
The collected information will be accessed only by the AstrisRO staff that require access to your information for the purposes described herein. We do not share your personal information with third parties.
We store your e-mail address and username for as long as you keep an account with us. If you deactivate your account, we will remove your e-mail address and username from our database. We store your connection logs for a period of five (5) years. If you deactivate your account, we will generally delete your connection logs, except in case of any legal requirements mandating we keep those logs, or if we believe those logs are relevant to our investigation of rule breaking activity. In the first case, we will store the logs for as long as we are legally required to. In the second case, we will store the logs until our investigation is concluded and any penalties have been fully applied as per our Terms of Service.
We store the information you send through the Services for a period of five (5) years. Because this information is not considered personal information, and you agreed to not send any personal information through the Services, we will not delete this information if you terminate your account.
You agree to always provide only correct and updated information during your use of the Services. Please note that due to security reasons, we do not allow your account’s e-mail address to be changed, except in exceptional circumstances in the sole discretion of our staff.
You also have the right to withdraw consent and terminate your account with us, which can be done by contacting AstrisRO staff. AstrisRO staff may ask you some questions to validate that you are the true owner before permanent deletion. This is to prevent third parties from deleting your account, if they obtain your username and password.
If you have any questions, requests, or complaints regarding how we use your information, we can be contacted via e-mail at firstname.lastname@example.org.
Please read this Policy carefully to understand it well before using the Services. By creating an account with us and clicking the “Accept” button, you agree to the terms of this Policy. If you do not agree, you may not create an account with us.
We may update this Policy at any time. When we do, we will alter the updated date at the top of this page and send a communication via e-mail. We recommend that users frequently check this page for any changes and to stay informed about how we are helping to protect the information we collect.